8 Productivity Hacks for Health Coaches

Using a few productivity hacks can take your coaching business to a new level before you know it.

Believe me, I know how it is starting a health coaching business. You’re juggling family, friends, old job, new business, and hopefully self-care. You think you can do it all. You think you have to do it all. How else can you make this work, right?

Well, I’m not here to tell you it doesn’t all have to get done. I mean, everything I just mentioned is important. The kids need to get fed, you’ve got to make money, you need to get a good night’s sleep, and running a business is a lot of work!

Here are some productivity hacks to help you do more with the time you have, and maybe find some things that you really don’t have to do. Note: Not one of them involves the wasted time of multitasking.

1. Schedule Every Task

Have you heard of Parkinson’s Law? It states that work will expand to fill the time available for its completion. So, if you have a deadline a week from now, you will likely take a week to complete it. Thus, leaving you rushing to get it done at the end of the week.

Instead, consider breaking your projects down into smaller chunks and setting a time for when each task will get done. This not only helps lesson the overwhelm by focusing on one manageable item at a time, but it also helps you stay on track. Be sure to schedule some break time in there, too. You can even take it a step further by creating an agenda for your breaks.

Even the best schedulers often forget about things like errands, cooking dinner, doing the laundry, cleaning the bathroom, and even getting gas for the car! If you work from home, these things can be a distraction. If it feels like the mountain of laundry or the pile of dishes are too overwhelming, set a timer for 15 minutes and do as much as you can. You’ll be surprised at how quickly you can make a dent when you really focus on the task at hand.

2. Don’t Multi-Task, Mono-Task.

Mono-tasking is the idea of doing one task to completion, and for many of us who are busy, it can be hard to commit to this. The truth is that when you focus on completing one task at a time, you’ll get more done over time. I’ve found that when I can commit to working on one task at a time, I’m able to get through them much faster than when I’m juggling several tasks at once. If you’re having a hard time focusing, consider going to a library or coffee shop to work on just one project until you’re done. You’ll likely be finished much faster than you expect.

3. Eliminate Distractions

If you find working from home distracting, you aren’t the only one. It can help to eliminate distractions at home by shutting the door to your office and keeping “work” versus “home” hours. Some people even walk out their front door, go around the block, and then go back home to set a ritual around “arriving” at work each morning, and “arriving” home each afternoon.

Get your phone off your desk so you’re less likely to check it constantly and turn off your audible alerts. Likewise, turn off email and social alerts that pop-up on your desktop. While you’re at it, consider unsubscribing and unfollowing individuals who are no longer delivering you value.

4. Schedule Email and Social Media Time

Once you have your alerts turned off, block off an hour in the morning and an hour in the afternoon (or whatever would realistically work for you) specifically for those activities. Don’t let the constant need to check allow for procrastination or be a concentration-breaker. It’s all too easy to lose track of time with those activities, so be sure to transition over to another activity once time is up. If you need to set a timer to keep you honest, do it. Time flies when we’re scrolling through our newsfeed.

5. Take Care of Most Important Activities First

This is one of my favorite productivity hacks. Those of you who know me know that I’m a huge fan of to-do lists. I love the satisfaction of crossing things off. But, the problem with to-lists is that it can be too easy to focus on easy tasks that don’t necessarily make the difference in our business growth. Be sure to schedule your must-do items at the beginning of the day, and get them done before you check email or social medial It will give you a sense of accomplishment and lower the stress level quickly. After those are done, allow yourself a couple easy 2-minute tasks so you can really feel like you’re on a roll. That all said, if you only get one must-do item done and that’s it for the day, that’s way better than spending you whole day on email then realizing your time is up!

6. Let Go of Perfect

I don’t know how many people have told me that they can’t start seeing clients because their website isn’t “ready” or they don’t like their brochure, or they don’t know “enough.” Let go of the idea that anything in your business is going to be perfect. Good is good enough, and you can always create a version 2.0 of your website, programs, and newsletters. Keep moving forward.

7. Consider Outsourcing

You don’t need to do all your web design, copywriting, scheduling, or marketing. There are experts for that who can get a remarkable amount of work done in a small and affordable amount of time. Likewise, there’s technology out there for automating your emails and social media. Many of which are free.

8. Commit a Random Act of Kindness Early in the Day

This might not initially sound like it’s related to productivity, but just think of the feel-good energy boost you get when you do something nice for someone!

Now it’s your turn. What are your favorite productivity hacks? Tell us about them in the comments below!


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