How to get more done in less time

Get more done in less time

When first starting a coaching practice, it feels like there is so much to get done with not enough time to do it. It becomes apparent that you need to get more done in less time, but can be hard to know how to prioritize your tasks. However, prioritizing your tasks is critical to creating a profitable coaching practice while leaving enough time for all the other things you have happening in your life.

People Are Always Asking Me How I Accomplish All This –

  • Run a 6-figure coaching business with hundreds of clients
  • Have a 3 year-old-son and a husband, and spend lots of quality time with them daily
  • Volunteer in my community, including serving as Board President for a nonprofit and sitting on the board of another nonprofit
  • Workout 4-5 days/week, including one long (2-hour!) hiking session most weeks
  • Coordinate a Portland-area health coach meet-up every other month
  • Go out with friends a couple times a month
  • Make time to be alone to recharge weekly (Read more about the importance of self-care)

Trust me, I’m not drowning in extra hours and I haven’t figured out a way to manipulate the space-time continuum. But I think that’s part of why I’m able to accomplish so much.

Getting more done in less time is a matter of focusing the time that you have on the things that are most important. Here’s how I do it.

3 Tips for Getting More Done in Less Time

Spend 90% of your work time on activities that generate income.

In every business there is going to be a certain amount of administrative duties. For most of us, that means doing the work ourselves. However, try not to get caught up in busy work. I’m continuously asking myself, “Is this activity directly related to revenue? Is this activity helping me serve current clients or acquire new ones?” Learn how I made my first $50k as a health coach.

Be vigilant about set work hours.

When I first started working for myself, I felt like I could work any time. This meant doing a lot of non-work activities during traditional working hours in the name of “freedom”. Now, I work from 9-3 PM with a lunch break every day. I work out from 3-4, then I pick up my son and keep my laptop closed until 9:00 the next morning. I don’t work on the weekends, either. I’ve found that having dedicated hours allows me to focus and get more done during the week. I no longer feel like I’m always working.

Keep a short to-do list.

Aim to get 3-5 things done each day. I know this doesn’t seem like much, but limiting my tasks for the day does a couple of things. First, it forces me to prioritize my most important tasks. Don’t underestimate the value of truly understanding what drives clients and income generation in your business. Second, getting 3-5 high mileage tasks done daily really adds up over time. When I try to do 10 or 20 things per day, they tend to be smaller, less important tasks. Focusing on just a few things allows me so much more freedom. Once they are all done, I can then decide whether to keep working on my to-do list or head out for an afternoon of play.

The idea of running a health coaching practice can feel overwhelming. And once you’re in it, you might realize there is even more to do than you thought! However, by following the principles above you will maintain a balance of the responsibilities required to run a business and the freedom that is provided by that business.

What do you do to get more done in less time? Let me know in the comments below!

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